Position Announcement: Marketing / Administrative Assistant

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We are seeking candidates for a marketing / administrative personal assistant to help with day to day activities of four family-owned businesses.  Position to begin late December 2021 or January 2021. This is a fast paced job with about 50% office work and the remaining 50% “on the go” whether it be organizing events at the ranch, customer service, or beef-related tasks. 

LOCATION: Wharton, Texas.

HOURS: This is a full time position. 

SALARY: $12/hour or commensurate with experience and education levels. Mileage is reimbursed at the state rate. Eligible for benefits / paid vacation after a probationary period.

POSITION RESPONSIBILITIES: 

  • Manage the overall customer service and assist with marketing of four family owned brands: Ranch House Designs, Inc., (agricultural marketing agency) BR Cutrer, Inc (cattle ranch), Brahman Country Beef / FitBeef (Farm to table beef brand); Brahman Country Genetics (global cattle genetics company). 
  • Extreme customer service, including responding to customers usually within 4 business hours or less. 

Ranch House Designs Responsibilities:

  • Listen in on sales calls, attend sales meetings if needed, to assist CEO with project estimates and quoting
  • Maintain current list of sales prospects (Google Sheets)
  • Maintain / update company email list
  • Serve as event manager for special events (i.e.. Workshops. Field days, American Rancher episodes, etc.)

Brahman Country Beef

  • Travel from Wharton to Boling 2-3 times a week to transport beef from storage to retail freezers
  • Travel to LaGrange 2x a month using personal vehicle to pick up beef (mileage is reimbursed)
  • Deliver beef weekly to restaurant vendors in Wharton County
  • Help prepare for Farmers Markets (making letter boards, loading bags, etc)
  • Assemble beef orders that will be shipped
  • Drive beef orders to Radio Shack for delivery (approximately 2 times a week)
  • Work Farmers Markets (occasional weekends)
  • Develop social media content for Brahman Country Beef and FitBeef on Facebook and Instagram
  • Develop new markets / partnerships for beef brand
  • Oversee beef delivery inventory every two weeks (unpacking and counting beef product). 
  • Coordinate 2 Farm to Table dinners (spring and fall)

BR Cutrer Ranch

  • Travel from Wharton to Boling 3-4 times a week to prepare office for special VIP guests, keep brochures and swag in stock
  • Weekly Instacart ordering of drinks and snacks for the ranch office
  • Manage ranch merchandise and promotional items
  • Working with media images like pulling raw images and video files off a camera card, basic editing in Photoshop such as file re-naming, cropping and downsizing for web.
  • Select and order promotional items (caps/shirts/koozies/etc) for brand
  • Manage client gifting program
  • Respond weekly to requests for catalogs and information (by mail)
  • Coordinate ranch marketing / promotional materials for 2 major livestock shows
  • Help with hosting special events and visitors at the ranch (usually 2-3 a week)

Brahman Country Genetics

  • Maintain spreadsheets of item inventory
  • Print Shopify orders
  • Enter sales receipts into Quickbooks Online
  • Daily releases and fulfillment of customer orders (done via email)
  • Coordinate logistics of shipping items (email / spreadsheet skills) 
  • Maintain postal mailing lists (spreadsheet skills)
  • Monitor and respond to social media messages
  • Create social media content for brand

Administrative Assistant Duties

  • Monitor and respond to social media messages
  • Conduct a weekly inventory of items for sale in the office (caps, shirts)
  • Go to grocery store OR do curbside / Instacart to keep kitchen / restroom / office supplies in stock
  • Keep office tidy and prepare office for meetings and visitors (i.e. coffee, snacks, etc)
  • Water plants outside
  • Carry out trash to curb once a week
  • Filing paperwork 
  • Keeping office equipment stocked with paper
  • Pick up dry cleaning once a week
  • Dropping off business paperwork around Wharton (i.e. bank, insurance, etc)
  • Manage business automobile fleet and maintenance (oil changes, gas, inspection sticker renewals)
  • Ordering items online and processing online order returns
  • Filling out and scanning forms, contracts and documents
  • Helping with organizing kids activities and schedules
  • Organizing and ordering lunches or food delivery for meetings approximately 1-2 times a month

Job Requirements

  • Drivers license and willing to use your personal vehicle for in town errands
  • Ability to lift up to 30 to 40 pounds (boxed beef)
  • Multi-tasker, fast paced, able to solve problems and think on your feet
  • Good at texting and email
  • Open to being versatile in your daily activities (One day may be at the ranch, another day at the office, another day on a client visit)
  • Self starter who can execute responsibilities with little to no supervision
  • Time management skills – able to prioritize tasks.
  • Organized
  • Quick learner, who is willing to “Google” and “youTube” to find solutions to problems. 
  • Writing skills, specifically skilled at writing customer service responses, and general letters. 
  • Creative and willing to help suggest new ideas for sales and marketing
  • Able to solve problems and think on your feet

REQUIRED SOFTWARE SKILLS:

  • Google Docs / Sheets (similar to Word/Excel)
  • Email
  • Mac computer
  • Competent in web browsers and Google
  • Calendar (Apple Calendar / iPhone Calendar)

PREFERRED SOFTWARE SKILLS:

  • Quickbooks Online
  • Shopify

EDUCATION/EXPERIENCE:

  • Preference given to applicants with B.S, or associate degree. High school diploma required. 
  • Prefer at least two years of practical experience in a professional office environment 
  • Familiarity with agriculture, cattle ranching, or farm to table business preferred

COMPANY CULTURE

POSITION SUCCESS EVALUATION:

The successful candidate will be measured by the following metrics: 

  • Ability to use spreadsheets
  • Customer service metrics / happy customers / professionalism
  • Speed and efficiency of customer service

If you are interested, please submit a cover letter, resume, and salary requirements to rachel@ranchhousedesigns.com